Category Archives: Images/Graphics

The art of the screenshot

A picture truly is worth a thousand words

Have you ever used your Print Screen button to take a picture of what you see on your computer? If you haven’t you are missing out on a handy way to share what you see on your screen.

If you are asking yourself, “Why would I ever want to do that?” you’ve probably never had to call anyone for technical support on your computer. ( Aren’t you lucky!)

Sometimes showing someone exactly what you see on your screen is the quickest and clearest way to communicate.

Here are a few good ideas about how you can use screenshots:

  • Capture error messages
  • Document procedures
  • Enhance training documents
  • Take a snapshot of a website
  • Include any of the above in a PowerPoint presentation
  • The possibilities are virtually endless

How does it work?

When you press the Print Screen key on your keyboard, a picture of exactly what appears on your computer is saved to the Windows Clipboard. From there you can past this picture into an email, a Word document, a PowerPoint slide, or just about anywhere else.

To capture the entire screen:

1. Press the Print Screen key

Sometimes, depending on your keyboard, it may be abbreviated as Prt Scr.

2. Open the email or document that you want to paste your screenshot into.

3. Using your keyboard, press Ctrl + V

This will Paste the screenshot from the clipboard into your email or document.

Warning: You can only have one item on the clipboard at a time. So be sure to paste your screenshot somewhere before you copy anything else or you will lose it.

Using an ALT-ernative method:

Now, for those who’ve made it far, I have another cool little feature of the Windows Print Screen Key. Pressing these keys …

Alt +Print Screen

…will take a screenshot of the currently selected window, not the entire screen like the normal screenshot function.

This allows you to target that specific window and nothing else. No more cropping those screenshots to grab the content you were after!

Print Screen example:

Print Screen example

ALT + Print Screen example:

ALT Print Screen example

Want more options?

If you need more options than this there are several more sophisticated applications that can capture items such as menus, text, objects, scrolling windows and other specific regions of your screen.

WinSnap is a good free alternative, while SnagIt probably has just about everything you’ll ever need in a screenshot tool for about $40.

Or use some of the search tipsfrom a previous edition to find the one that suites you the best.


Resources: Images

Friends don’t let friends use bad clip art

Resources for photos and graphics

The next time you’re looking for an image to include in a presentation you’re putting together…stop…put your hands in the air and step away from the cheesy clip art, mister.

Here are some good non-cheesy places to start:

1. iBank

iBank is a service from Corporate Communication’s interActive media group that has AEP related photos and graphics including maps and logos.

AEP iBank


2. Microsoft Office Online

With over 150,000 free images searchable by category and image type this is usually my first stop when I’m looking for photos or clip art.

3. Creative Commons Search

Creative Commons Search will help you find photos (and other types of material) that are free to share or build upon utilizing Creative Commons enabled search services at Google, Yahoo!, and Flickr.


This site aggregates photos licensed for reuse from several free stock photo sources.

5. flickr CC

This site lets you search the photo site for creative commons licensed photos